Setting Player Availability
The availability feature lets players and parents indicate whether they can attend upcoming games, practices, and events. This helps coaches plan accordingly.
Who Can Set Availability?
- Players: Set their own availability
- Parents/Guardians: Set availability for their children
- Coaches: View all player availability for planning
Setting Your Availability
- Open your team Schedule
- Find the upcoming event (in List View or Calendar View)
- Tap the availability status button on the event and choose Going, Late, Maybe, or Not Going
- If you choose Late or Not Going, a prompt appears so you can optionally add a reason (or, for Late, "How late?")
- Tap Submit to save
Availability Options
| Status | Meaning |
|---|---|
| Going | Will attend the event |
| Late | Will attend but arriving late (you'll be asked "How late?") |
| Maybe | Uncertain - will confirm later |
| Not Going | Cannot attend |
| Pending | Has not responded yet |
Adding Notes
When you choose Late or Not Going, you can add a short note to explain your availability:
- "Will arrive 15 minutes late"
- "Need to leave early at 7pm"
- "Doctor's appointment - will miss"
For Coaches: Viewing Team Availability
To View Availability:
- Go to your team's Availability page
- Select an event from the dropdown
- View the summary counts and the per-player roster status
- See who's going, who's not, who's late, who's a maybe, and who hasn't responded
Availability Summary Shows:
- Total players going
- Total late
- Total maybes
- Total not going
- Total pending (no response)
- Individual player statuses with notes
Tip: Send a reminder message to players who are still Pending for important events.
Best Practices
- Set availability as soon as you know your schedule
- Update if your plans change
- Add notes for partial attendance (Late or Not Going)
- Coaches should check availability before events for planning